Privacy and Data Use Policy

DISCO Slovenia website is run by Danes je nov dan, Inštitut za druga vprašanja (DJND), Parmova 20, 1000 Ljubljana, Slovenia; registration number: 6468594000.

We reserve the right to change the general conditions at any time and without prior notice by publishing the new version on the website. The version of the general conditions can be seen from the date of their last change, which is recorded at the top of these conditions.

Questions, comments and requests regarding this notice and our data practices are welcomed and should be addressed to one of the contact options below.

Email: vsi@danesjenovdan.si

Phone number: +386 64 163 663 (workdays 10–16 PM UTC+1)

Address: Danes je nov dan, Inštitut za druga vprašanja, Parmova ulica 20, 1000 Ljubljana, Slovenia

Protection of personal data

Danes je nov dan, Inštitut za druga vprašanja, Parmova ulica 20, 1000 Ljubljana, Slovenia, registration number: 6468594000 is the controller for personal data covered by this notice. You can contact us at vsi@danesjenovdan.si.

Danes je nov dan is committed to the protection of personal data and the transparent use of data, so that users and supporters can follow and support our work as worry-free as possible. We respect your trust and assure you that we will treat your personal data with care and process it in accordance with the applicable legislation in the field of personal data protection (GDPR in the EU and ZVOP-2 in Slovenia). Below, we describe in more detail the purposes and basis of the processing of your personal data and familiarise you with your rights.

Purposes and Legal Bases for Processing

Under applicable EU and Slovenian data protection laws, we are required to specify the legal basis or bases under which we are allowed to process personal data. We process your personal data solely to fulfil the purpose for which you provide it and with your specific consent. When we process personal data based on your consent, you may withdraw your consent at any time by contacting us.

Newsletter subscription

If you gave us an email address to subscribe to a newsletter, we will only use it to send the newsletter and news related to the DISCO Conference to the email address provided.

The user's email address will be stored and used by DJND for sending newsletters and e-news until the user unsubscribes from receiving the newsletter. The email address will not be forwarded to third parties. The user's personal data will never be forwarded to third parties. The user can at any time request to unsubscribe from receiving:

• By clicking on the link in the received email and unsubscribing on the provided website.
• By sending an email with a request to unsubscribe to vsi@danesjenovdan.si.

Upon deregistration, DJND will permanently delete the user's name and email address from its database.

Registration to conference

Upon registration to the conference we will collect your personal data in order to successfully register you and issue you with an invoice. DJND will use personal data exclusively for the purposes of fulfilling the order:

• first and last name for customer identification,
• email address for communication with the customer and sending the invoice,
• country of origin for determining your eligibility for our scholarship programme,
• organisation name (if provided) for customer identification and scholarship selection process.

DJND will keep the name, e-mail address, organisation and country of origin in accordance with applicable legislation and for no more than 1 year after the fulfilment of the order (end of conference).

We do not rent or sell visitor information to third parties. We will not transfer or share this information unless compelled by law, or under the specific conditions listed below. From time to time, we may share your personal data with:

• Suppliers, service providers, sub-contractors and other third parties we will use to support the conference (such as the registration system at the conference).

Additionally, your email address will be stored and used by DJND for sending important information regarding the conference, your attendance, venue information, or other relevant information for conference attendees.

Scholarship Programme

By applying for the Powered by The Netherlands Scholarship, users agree that their name, email address, country of origin and organisation name are shared with the Dutch embassy in their respective country in order to make a selection. For this purpose the embassy may contact the user and/or invite the user for an introductory meeting.

Application to become a speaker

Upon application to become a speaker we will collect your personal data in order to revise your application, give you feedback, notify you about the selection process and arrange any details necessary if you are selected to speak at our conference. DJND will use personal data exclusively for the purposes of fulfilling this contract:

• first and last name and organisation name for applicant identification and speaker selection process,
• email address for communication with the applicant,
• country of origin for determining the amount of support needed if you asked for subsidised travel,

DJND will keep the name, e-mail address, organisation and country of origin in accordance with applicable legislation and for no more than 1 year after the fulfilment of the order (end of conference).

We do not rent or sell visitor information to third parties. We will not transfer or share this information unless compelled by law, or under the specific conditions listed below. From time to time, we may share your personal data with:

• Suppliers, service providers, sub-contractors and other third parties we will use to support the conference (such as the registration system at the conference).

Additionally, your email address will be stored and used by DJND for sending important information regarding the conference, your attendance, venue information, or other relevant information for conference attendees.

Insight into the data and rights of individuals

You have a number of rights in relation to your personal data listed below.

An individual can request export and access to personal data that DJND keeps about the user by sending a written request to vsi@danesjenovdan.si. Personal data is stored in a special application that respects privacy requirements and strives for the highest security of stored data with various physical, technical and organisational measures.

Before enforcing the right, DJND will check the identity of the individual who asks about his rights.

DJND fulfils a justified request within a period of 1 month, whereby this period can be extended by a maximum of 2 months in the case of complex requests or a large number of requests. In this case, DJND will inform the individual about the extension and the reasons for it.

I. Right of access

You have the right to confirm with us whether your personal data is processed, and if it is, to request access to that personal data including the categories of personal data processed, the purpose of the processing, and the recipients or categories of recipients. We do have to take into account the interests of others though, so this is not an absolute right.

Upon the request, we inform the individual whether personal data is being processed in relation to them, and when this is the case, we provide the following information:

• types of personal data;
• categories of users to whom personal data has been or will be disclosed;
• retention periods;
• the existence of the right to request from DJND the correction or deletion of personal data or the restriction of the processing of personal data in relation to the individual to whom the personal data relate, or the existence of the right to object to such processing;
• the right to file a complaint with the Information Commissioner;
• where personal data is not collected from an individual, all available information regarding its source;
• the existence of automated decision-making, including profiling;
• based on the request, DJND makes a copy of the personal data that is being processed and forwards it to the individual.

II. Right to rectification

You may have the right to rectify inaccurate or incomplete personal data concerning you.

III. Right to erasure / Right to be forgotten

You may have the right to ask us to erase personal data concerning you. You may request that your personal data is deleted in the following cases:

• personal data are no longer needed for the purposes for which they were collected or otherwise processed;
• the individual revokes the consent on the basis of which the processing takes place, and when there is no other legal basis for the processing;
• the individual objects to the processing of personal data, and there are no overriding legal reasons for their processing.

IV. Right to restriction of processing

In limited circumstances, you may have the right to request that we restrict processing of your personal data. You may request that the processing of data relating to you is restricted in the following cases:

• the data is not accurate;
• the processing is illegal and the individual does not want us to delete the data;
• DJND no longer needs the data for processing purposes, but the individual needs it to assert, implement or oppose legal claims;
• the individual has filed an objection regarding the processing.

V. Right to data portability

You may have the right to receive personal data concerning you, which you have provided to us, in a structured, commonly used, and machine-readable format and you may have the right to transmit that data to another entity.

VI. Right to object

Under certain circumstances you may have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data, including profiling, by us and we can be compelled to stop processing your data. This right only applies to the processing of personal data, which we carry out on the basis of a legitimate interest that prevails over the interests of the individual.

VII. Right to lodge a complaint

You have a right to lodge a complaint regarding the processing of personal data. You may send a potential complaint regarding the processing of personal data to the addresses of the data controller from the first article of this policy.

In addition, and where granted by applicable law, you may have the right to lodge a complaint with a data protection authority in the country where you are habitually resident, where you work, or where the alleged infringement took place, if you consider that we have infringed applicable data protection legislation when processing your personal data.

For Slovenia this is the Office of Information Commissioner:

Informacijski pooblaščenec, Dunajska 22, 1000 Ljubljana, Slovenia

Phone: 01 230 97 30

Email: gp.ip@ip-rs.si

Contents and limitation of liability when using the website

We reserve the right to change, add or remove content without prior notice and do not accept responsibility for any consequences of such changes.

Website visitors use the information on the website solely at their own risk. We do not assume any responsibility for the accuracy and correctness of the information and content published on the website, responsibility for changes to already published information or content, and responsibility for any damage caused to the website visitor as a result of using the information or content published there.

Website visitors use the website, and its parts solely at their own risk.

DJND is not responsible for compensation of:

• any direct, indirect, incidental, special, punitive, consequential damages, or any other form of damages arising directly, indirectly or in any other way from errors, mistakes or inaccuracies in the content of the website and its parts, or from any other facts related to the website, its parts or their use,
• any damage resulting from unauthorised access to, or use of, our servers and/or any and all data stored therein.

The website may include links to third-party websites, plug-ins, services, social networks or applications. Clicking on those links or enabling those connections may allow the third party to collect or share data about you. We do not control these third-party websites, and we encourage you to read the privacy notice of every website you visit.

We do not rent or sell visitor information to third parties. We will not transfer or share this information unless compelled by law, or under the specific conditions listed below, and we will vigorously challenge any subpoena or other demand by government or private organisations or individuals to access it.